Resignation Letter | How to Write a Resignation Letter


It is resignation time. The time has come to move on from the present job. The time to reach out for a writing pad and draft out the resignation letter. So what do you do? Should you give a list of reasons why you are leaving? Should you feel guilty about leaving your team and the organization in a lurch? Should you give a list of reasons about how badly you were treated? Should you get sentimental and list out all that you gained and how wonderful it was?

In the letter of resignation, you should thank the company for giving you the opportunity to work for them. Remember the gratitude you felt when you were hired? Try to draw upon some of this gratitude and put it in your letter. Keep it short and to the point. Include the effective date of the resignation, and when your last day at work will be. It's probably not a good idea to put your reason for resigning in the letter. If it's a message you want to convey, chances are the boss will ask you why you are leaving after he reads the letter.

The first thing you have to remember when learning how to write a resignation letter is that your message should be short.

You don't need to elaborate on the why, when, how and all the other details your employer can't be bothered with. Simply state that you wish to resign and when it is effective.

While a resignation letter should be to the point, it doesn't need to be drowning in brevity: simply writing "Peace, I'm outta here!" on a sheet of notebook paper doesn't exactly suffice. Instead, type up a letter that officially announces your departure and thanks your employer for the years - or perhaps days - you've spent working at his company. Adhere to business format and include all your contact (and future contact) information. Your employer may need to contact you at a later date.

Never use your termination letter as an opportunity to voice your gripes with your company or to "tell your employer off". If you have reached the resignation phase you should be steadfast in your decision and airing dirty laundry about your company in your letter to terminate your employment will only lead to animosity and resentment. When handing in your letter of resignation, do so with respect for your employer as well as yourself.

While you may be fed up with your company today, there was a time during your employment that you were happy. Even if this is not the case, by having been employed by the company you now wish to resign from, it will be to your advantage to express your thanks and gratitude in your notice letter. This is where some may have to dig deep and keep their comments amicable and polite but try to remember the age old saying; "If you have nothing nice to say...lie!"

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